The Firm observes the rules resulting from the Privacy Legislation passed on 21 December 2000. The legislation came into force on 21 December 2001. The legislation requires private sector organisations such as Urbis to comply with National Privacy Principles which are set out in the legislation.

The National Privacy Principles establish minimum standards in relation to the collection, holding, use, disclosure, management, access, correction and disposal of personal information about natural persons, including the employees. The legislation is designed to prevent organisations from retaining personal information that is not necessary for their functions or activities. Organisations are also prohibited from acting deceptively while collecting information, and in general, information should only be used for the purpose of which it was collected.

National Privacy Principles

Collection of personal information

Urbis will collect personal information in a fair, lawful, and not unreasonably intrusive manner. Persons, including the employees, will be informed:

  • The name and details of the organisation collecting the data
  • The fact that the person, including the employee can access the information
  • The purposes for which the data is collected
  • The consequences if the information is not provided by the person
  • Any law that requires the information to be collected.

Use and disclosure

Urbis agrees that it will not disclose information for any purpose other than the primary purpose for which it was collected, unless the person has consented. However, if the secondary purpose for which the information is used is related to the primary purpose, or if the person would reasonably expect the organisation to disclose the information then it will be permissible for Urbis to disclose it.

Data quality

Urbis will take reasonable steps to ensure that the data they maintain is accurate, complete and up to date.

Data security

Urbis has taken reasonable steps to protect the information it holds from misuse and loss and from unauthorised or unnecessary access, modification or disclosure.

Openness

Urbis will inform the person on what type of information they hold and for what purposes, as well as how they collect, hold and disclose the information.

Access and correction

Where Urbis holds information about an individual, including an employee it will allow the individual access to correct the information on request provided that the request is not frivolous and it would not intrude unreasonable upon the privacy of another individual where the information relates to a commercially sensitive decision making process the organisation may give an explanation for the decision rather than access to the actual information.

Sensitive information

Urbis will not collect sensitive information about a person, including information relating to race, religion, political affiliation or union membership unless the person has consented or the information is required by law